Entertainment Advertising Sales Coordinator
Location: Los Angeles, CA
Company: TheWrap
TheWrap News Inc. is the leading independent news organization covering the business of film, TV, technology, and media, producing digital and video content, print magazines, industry events, and screenings.
We have an immediate opening for an Entertainment Advertising Sales Coordinator to join our team in Santa Monica. This role is key to supporting our dynamic sales team, collaborating with clients and ad agency partners, and working cross-functionally with senior management, marketing, ad ops, production, accounting, editorial, video, and social media.
This is a fast-paced, deadline-driven environment—attention to detail, strong organizational skills, flexibility to adapt to changing priorities and teamwork are essential. Prior experience in entertainment ,publishing or at an ad agency is preferred.
Passion and knowledge of fashion, culture, and luxury is a plus to support our WrapStyle franchise (Oscar & Emmy editions, weekly newsletters).
This is a full-time, in-office job that requires four days a week in our Santa Monica office.
Key Responsibilities
- Maintain and update sales trackers, databases, spreadsheets, and circulation lists
- Take detailed sales meeting notes and manage timely follow-ups
- Research and build lead lists for sales ; manage pipelines using tools such as Google Sheets, Salesforce, ComScore, MediaRadar, IMDB Pro, RocketReach
- Coordinate digital and print ad materials (specs, deadlines, proofing) for all Wrap platforms and products
- Responsible for production layout for TheWrap magazines (print & digital) in partnership with editorial, sales, and creative teams
- Draft, track, and execute contracts, sponsorships, barter deals, and insertion orders (DocuSign)
- Support sales materials development: pitch decks, sell sheets, presentations (PowerPoint, Google Slides, Canva Pro)
- Partner with accounting and sales to track and collect overdue invoices
- Provide monthly ComScore metrics reports
- Support pre- and on-site event operations (ticketing, guest check-in, greenroom coordination, post-event wrap-up)
- Oversee the WrapStyle internship program and assist with other department interns
- Perform administrative duties as needed (expense reports, phone coverage, marketing projects)
Key Qualifications, Skills & Experience
- Bachelor’s degree
- 2+ years of experience in entertainment, film, or at an ad agency a must
- Prior experience in sales, digital media, publishing, video, research, or social media preferred
- Excellent organizational and multitasking abilities; able to prioritize effectively is essential
- Strong communication and client service skills with a proactive, problem-solving mindset
- Able to work independently and collaboratively across teams
- Proficiency in Microsoft Office, Google Workspace, Canva Pro; familiarity with Salesforce, ComScore, MediaRadar, IMDB Pro, RocketReach, BOX, Slack, DocuSign
Why Join Us?
This role offers a unique opportunity to be at the center of the film, entertainment, technology, media, and fashion ecosystem, while gaining hands-on experience across advertising sales, marketing, events, and social media.
Benefits: Comprehensive health benefits, 401(k), and paid vacation and sick time are offered
Salary Range: $45,000–$50,000 annually, commensurate with experience
To Apply: Send your resume to adsalesresumes@thewrap.com